Contingent Workforce Procurement via SAP Fieldglass

Activate the integration of SAP Fieldglass with SAP S/4HANA to support, automate, and extend SAP S/4HANA contingent labor and statement of work hiring and management processes.

You benefit with this integration when you digitize the processing of job postings and statements of work. After hiring a contingent resource, a work order is created in SAP Fieldglass. Purchase requisition and order creation is triggered in SAP S/4HANA automatically. When the project manager approves the contingent worker's submitted time, a service entry sheet is created in SAP S/4HANA through this integration. Finally, a supplier invoice is generated in SAP Fieldglass based on the purchase order and the service entry sheet. Once the supplier accepts this invoice, it is posted to SAP S/4HANA for the accounts payable accountant to process.

Key Process Steps Covered

  • Create purchase requisition in SAP S/4HANA for each job posting (after creation of work order) and statement of work
  • Approve purchase requisition inside SAP S/4HANA (optional)
  • Create purchase order for each work order in SAP S/4HANA 
  • Approve purchase order inside SAP S/4HANA (optional)
  • Submit time in SAP Fieldglass for manager approval
  • Create service entry sheet in SAP S/4HANA
  • Propose invoice to supplier based on submitted time in SAP Fieldglass
  • Post invoice in SAP S/4HANA after supplier approves invoice proposal

Benefits

  • Enable timely and automated payment while reducing the cost and risk of outstanding payments
  • Support accurate, consistent, and compliant booking of time and expenses for external labor
  • Increase productivity with integrated creation of purchase requisition, purchase order, service entry sheet, and supplier invoice
  • Increase data consistency throughout the systems by replicating master data from SAP S/4HANA to SAP Fieldglass